Document Management Services


A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking). The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management system.

Our Basic Service Includes

Records Management Services manages and oversees University compliance with state and federal laws and regulations relating to the preservation and destruction of electronic and paper information.  Records Management Services is designated by the University and by the State of Washington as the legal authority for determining how long electronic and paper records and information must be retained.  Records Management Services is responsible for establishing standards which relate to University business requirements and needs and ensure the legal legitimacy of University record-keeping systems.

RMS supports four record access methods:

  • Sequential Access
  • Relative Record Number Access
  • Record File Address Access
  • Indexed Access